Enterprise AI Directive Template (2025)
We have developed an AI Directive model, widely adopted by numerous Swiss enterprises. Having provided training to over 1560 institutions, we have observed the significant impact of a well-defined AI policy: it reassures teams and streamlines implementation.
How to Use This AI Directive Template for Companies
Below, you will find all essential elements for an AI Directive. These can be adapted to your specific requirements. Should you wish to obtain the Word version of this AI Charter or seek specific advice, please do not hesitate to contact us.
Objectives of the AI Directive
This directive aims to establish guidelines for the use of generative artificial intelligence (AI) technologies within the company. Its purpose is to ensure responsible, ethical usage aligned with the organization's values, while simultaneously fostering innovation and efficiency.
General Principles
Context and Definition of Generative AI
Generative AI refers to machine learning-based systems capable of creating various types of content such as texts, images, videos, or audio. These systems, such as advanced language models (e.g., ChatGPT), generate content in response to queries by drawing upon vast datasets. The use of generative AI must be accompanied by an understanding of potential risks, such as biases and inaccuracies.
Role of Human Intelligence
While generative AI can be a valuable tool for facilitating and optimizing content creation, human intelligence remains central to all decisions and outputs. AI should be perceived as an assistive tool, not as a substitute for human thought and creativity.
User Responsibility
Users must ensure the accuracy and relevance of AI-generated content. They must remain vigilant for potential errors and biases present in the outputs and ensure that all final content adheres to the organization's quality and ethical standards. The responsibility for any publication or decision made based on AI rests with the user.
Best Practices for Use
Data Verification
It is essential to verify the veracity and accuracy of any AI-generated information before its utilization. Users must compare the obtained results with reliable sources and ensure that the content is free from misinformation or inaccuracies.
Data Confidentiality and Security
Users must never input personal, confidential, or protected data into AI tools. Data anonymization is a strict requirement, and any input that could lead to the identification of a natural person is prohibited.
If there are any doubts regarding the relevance of certain information, it is advisable not to submit it. Caution is recommended for any content containing specific details that could compromise confidentiality or security.
User Training
Appropriate and secure use of AI tools necessitates prior training. The company is committed to providing suitable training sessions and resources to enable users to understand best practices and the necessary precautions when utilizing AI technologies.
Authorized Uses
The use of generative AI tools is authorized and encouraged for specific tasks, such as:
- Assisted drafting and content enhancement (articles, emails, non-sensitive reports).
- Translation of non-confidential documents.
- Generation of creative ideas and inspiration sourcing.
- Text correction and linguistic revision.
- Analysis of public or open data (e.g., Open Government Data).
Approved AI Tools
It is recommended to utilize company-validated tools and platforms for each application type. A list of approved software and tools, along with their objectives and scopes of application, is provided to ensure optimal and secure usage:
- Text Generation: Microsoft Copilot (Microsoft 365 license)
- Translation: Deepl
- Image Generation: Adobe Firefly
Revisions and Updates
The AI usage charter is a dynamic document that requires regular updates to reflect technological advancements and legislative changes. The organization commits to periodically reviewing this charter to integrate new practices, tools, or regulatory requirements concerning responsible AI utilization.
Get the Word version of the AI Directive template
Please contact us so that we can send you a Word version of this AI Directive template. We can also
